ENERGY PERFORMANCE CERTIFICATE
Energy performance
certificate in Poland
We prepare energy performance certificates for businesses, institutions, property managers, residential owners’ associations, cooperatives and owners of commercial, warehouse, public and multi-unit residential buildings in Poland.
Do you need an energy performance certificate for a sale, rental, construction completion, occupancy permit or to bring your building records up to date? At Energy Trend, we guide you through the process in Poland, from establishing the scope and gathering input data to issuing the completed document.
This service is not intended for private individuals seeking a certificate for a single apartment or detached house.
WHEN IS A CERTIFICATE NEEDED?
When do businesses and property managers need a certificate?
The need most often arises during a property transaction, before a building is brought into use, or when organising the records for a larger property or portfolio. For complex buildings, it is worth confirming the certificate’s scope and the required data before work begins.
Sale or rental of a larger property
A certificate may be required when selling or renting an entire building or part of one. For larger properties, we first confirm the appropriate scope of assessment.
Construction completion or preparation for occupancy
At construction completion or during the process of obtaining permission to use a building, a certificate based on the building’s documentation and technical systems may be required under Polish law.
Documentation for a public building
In certain cases, an energy performance certificate forms part of the documentation for a public building in Poland. Before starting work, we verify exactly what the required document should cover.
Multiple buildings or a property portfolio
For multiple properties, we organise the scope and data within one coordinated process, so each certificate does not have to be commissioned separately from scratch.
Not sure what your certificate needs to cover?
Describe the property and why you need the certificate. A few basic details are enough to get started; we will help determine the right approach.
WHO WE WORK WITH
Who do we prepare certificates for?
We work with businesses, institutions and professional property managers. Our service is best suited to assignments covering a larger property, an entire building or several properties handled in one process.
Businesses with production halls and warehouses
We support businesses needing a certificate for a production hall, warehouse or entire complex. For larger properties, accurately defining the scope and technical data matters more than simply completing an online form quickly.
Owners and managers of commercial buildings
We work with owners and managers of office buildings, service premises and retail properties that need documentation for a transaction, rental, handover or records review.
Public institutions
We prepare certificates for schools, hospitals, government offices and other public buildings. Accurate data, correct property classification and a clear commissioning process are essential in these assignments.
Housing communities and cooperatives
We serve entire apartment buildings and larger portfolios managed by residential owners’ associations and cooperatives. We do not offer this service for individual apartments as small, standalone retail orders.
WHY IT MATTERS
For larger properties, the form is only the starting point
You provide the basic information. We organise the scope, documentation and building systems so that your certificate is prepared using sound assumptions.
What happens after you submit the details?
WE HANDLE THE COMPLEXITY
01 · YOU PROVIDE
Basic property details
Information about the building and any documents you already have.
02 · ENERGY TREND
We check the building and underlying assumptions
Scope
Documentation
Building systems
The more complex the property, the more extensive our checks.
03 · YOU RECEIVE
A completed certificate
A document based on organised and verified information.
Don't have complete documentation? That's not a problem at the quotation stage.
Basic information is enough to begin. Once we have assessed the assignment, we will identify what is missing and which details need to be supplied.
• PROPERTY TYPES •
Types of buildings for which we prepare certificates
We primarily work with larger, more complex buildings and entire property portfolios. Below are examples of the properties we most commonly handle.
A large property, several buildings or an unusual technical system? This service is designed for you.
Production and industrial buildings
Large floor areas, technical systems and non-standard operating conditions.
Logistics facilities and warehouses
Properties where heating, ventilation, lighting and building operating patterns are important.
Commercial and office buildings
Offices, service and retail properties – including for sales, rentals and organising building records.
Schools, universities and educational facilities
Buildings upgraded in stages or with documentation that needs to be completed.
Hospitals, clinics and healthcare facilities
Properties with demanding technical requirements and more complex building systems.
Government offices and other public buildings
Certificates for regulatory obligations and to organise building documentation.
Shopping centres and large-format properties
Large buildings with extensive ventilation, air-conditioning and lighting systems.
Buildings managed by residential owners' associations and cooperatives
Entire multi-unit residential buildings and larger portfolios, excluding individual apartments commissioned separately.
Property portfolios
Several or many properties handled through a single, coordinated process.
If you are unsure which category your property falls into, describe it in the form.
• CERTIFICATE OR ENERGY AUDIT? •
Certificate or audit? It depends on your objective
An energy performance certificate documents a building’s energy performance. An audit examines its condition and identifies opportunities for improvement.
CERTIFICATE
Formal document
It describes a building’s energy performance and documents its condition in accordance with applicable Polish regulations.
sale / rental
construction / documentation
ENERGY AUDIT
Assessment before refurbishment
It examines the building fabric and technical systems, helping identify worthwhile improvements and potential energy savings.
refurbishment
investment / financing
Not sure which service you need?
Describe your building and what you need the document for. We will help you choose the right approach.
QUOTATION AND PROJECT DATA
Just 4 key details are enough for a quotation
You do not need to compile all your documents before contacting us. Start by describing the property. Once you approve the quotation, we will specify which technical data is needed to prepare the certificate.
STAGE 1 · QUOTATION
The minimum information to get started
This is enough for us to define the scope and provide a quotation.
1
Property address and type
2
Floor area or building volume
3
Construction year and upgrades
4
Documentation already available
For a portfolio, also state the number of properties.
You don't need a complete set of documents.
Basic information is enough to start; we will work with you to organise the rest.
STAGE 2 · DELIVERY
We collect technical data at a later stage
After you approve the quotation, we organise the three categories of information needed to prepare the certificate.
Building
Floor plans, building envelope, walls, roof, windows and floors.
Building systems
Heat sources, ventilation, air conditioning and domestic hot water.
Building use
How the property is used and, if necessary, additional information or a site visit.
Once the quotation is approved, we guide you through the remaining data.
We explain which information we need and the best way to provide it.
Our process
How we work together
You provide basic information about the property
Send a brief description covering the property type, floor area, purpose of the request and available documentation. You can also call or email us to go through the essentials.
We define the scope and prepare a quotation
We check whether the request concerns an entire building, part of a building or a portfolio. We determine what data is required and whether additional measurements or a building survey will be necessary.
We collect and verify the data
We review documentation, floor plans and information on the building envelope, technical systems and how the building is used. If anything is missing, we explain what needs to be supplied.
We prepare the certificate
We prepare an energy performance certificate based on the information collected. For larger portfolios, we manage the entire process consistently across the properties.
We deliver the completed document
We provide the certificate in the form required under Polish law, either on paper or electronically. The document carries a number assigned by Poland’s central register of building energy performance and the signature of an authorised person. If needed, we explain the results and the scope covered.
CREDIBILITY
Why businesses and organisations choose us to prepare certificates for their properties
Experience with larger properties
We work with properties that require more than a simple online form: industrial buildings, warehouses, public buildings, commercial premises, apartment buildings managed by residential owners’ associations and property portfolios.
Accurate scoping from the outset
We first establish what the certificate should cover and which data should underpin it. For larger properties, this is essential because an incorrect scope can lead to problems with the document.
Help with gathering data
We do not expect clients to have all documentation ready at the first point of contact. We help establish what is available, what is missing and what needs to be provided.
Support for property portfolios
We can prepare certificates for several properties in a single process. This makes life easier for property managers and businesses with larger portfolios.
A NOTE ON PROJECT SCALE
Energy Trend prepares energy performance certificates for a range of larger properties, from commercial buildings and warehouses to public buildings and entire multi-unit residential buildings.
SUCCESS-BASED PAYMENT
Energy Trend has prepared energy performance certificates for 1920 properties of various kinds, including production halls, warehouses, commercial and public buildings, and entire multi-unit residential buildings.
FAQ
Frequently asked questions
What types of buildings do you prepare certificates for?
We prepare certificates for production buildings, warehouses, commercial properties, schools, hospitals, government offices, public buildings, shopping centres, entire apartment buildings managed by residential owners’ associations or cooperatives, and property portfolios.
We do not handle individual apartments, detached houses or small commercial units unless they form part of a larger portfolio.
When is an energy performance certificate required in Poland?
Most commonly, when a building, part of a building or an individual unit is sold or rented. Under Polish law, a certificate is also required at construction completion or when applying for an occupancy permit.
Specific requirements also apply to some public buildings and buildings providing services to the public in Poland.
Does every building need an energy performance certificate?
No. As a general rule under Polish law, a certificate is not required for an existing building or unit used exclusively by its owner and not intended for sale or rental.
For larger properties, however, it is worth checking the specific circumstances: sale, rental, construction completion, public-building requirements or building records.
How long is an energy performance certificate valid?
An energy performance certificate is valid for 10 years from the date it is prepared under Polish law. It may expire sooner if works alter the building’s energy performance, such as replacing the heating source or windows, or adding thermal insulation.
How does a certificate differ from a building energy audit?
A certificate is a formal document describing the energy performance of a building or part of one. A building energy audit is a broader assessment that identifies potential upgrades and supports investment decisions.
Why is each quotation tailored to the property?
The price depends on the property type, size, number of buildings, available documentation, technical systems and whether a site visit is needed. For large properties, a standard online price list rarely reflects the actual scope of work.
Can I order a certificate without complete documentation?
No. In many buildings, the documentation is incomplete or spread across several sources. We can begin with basic information and then identify what is missing and what needs to be supplied.
Can you handle portfolios with multiple properties?
Yes. We prepare certificates for several properties in one coordinated process. This works well for businesses, institutions and managers of property portfolios.
Do you prepare certificates for entire buildings managed by residential owners' associations or cooperatives?
Yes. We prepare certificates for entire buildings and larger portfolios managed by residential owners’ associations and cooperatives.
We do not take on individual units as small, standalone assignments unless they are part of a larger portfolio.
Can you help with an audit or refurbishment after issuing the certificate?
Yes, although it is a separate service. If a building energy audit or refurbishment assessment is needed after the certificate has been issued, we can propose a further scope of work.
What details do you need for an initial quotation?
To get started, send the property type, approximate floor area, construction year, number of properties, purpose of the request and available documentation. We can clarify the rest by phone or email.
You do not have to know from the outset whether you need a certificate for an entire building, part of a building or a group of properties.
Describe your property — we'll prepare a tailored quotation for the certificate
Briefly describe the property and why the certificate is needed. We do not require complete documentation at this stage. A few key details are enough for us to assess the scope and provide a quotation.
+48 532 499 000
+48 881 554 655
audytor@energytrend.pl
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